Master Video Presentation Guidelines

Speaker Support Centre Hours
The Speaker Prep Room (SPR) is located in Meeting Rooms 1.71-1.74 on the first floor.  The Speaker Prep Room will be open during the hours below, with technicians available to assist you. 

We encourage all Master Video presenters to send their presentation in advance of the congress.

Tuesday 14 May 2024
Wednesday 15 May 2024
Thursday 16 May 2024
Friday 17 May 2024  
Saturday 18 May 2024 
15:00 – 18:00hrs
06:30 – 19:30hrs
06:30 – 18:00hrs
06:30 – 18:00hrs
06:30 – 18:00hrs
                                                                              

Please note the following instructions:

-   All Master Video presenters are required to be in Cape Town to give their presentation in person.

-   All Master Video presenters are encouraged to send their video presentation prior to the congress.  All videos must be      received no later than 30  April 2024, where they will be checked to ensure quality at the venue.  Should there be any        queries with your presentation, the AV technicians will contact you directly.

-   Master Video presenters have been allocated 10 minutes for each video presentation, followed by 5 minutes for
    discussion.

-   On your video introduction, you are required to disclose all financial interests within the past 12 months preceding
    this congress.  If you do not have a template, click here to download a disclosure template for inclusion in your
    presentation.

-   If you have nothing to disclose, you still need to include a disclosure statement.  Please include on your first slide
    introduction, “I, (insert name) DO NOT have a financial interest /arrangement or affiliation with one or more
    organisations which could be perceived as a real or apparent conflict of interest in the context of the subject of this
    presentation”.

-   All Master Video presenters are asked to check-in at the Speaker Prep Room (Rooms 1.71-1.74) at least
    2 hours before your session start time to ensure that everything is okay with your video.  Please bring a copy of your
    video presentation as a back up on a flash drive.

-   Please note that under no circumstances will personal laptops be permitted on the podium.

-   Videos should be .mp4 format and no longer than 10 minutes.

-   Presentations to be sent via www.WeTransfer.com to lizl@easternsun.co.za by 19 April 2024.

-   Presentations to be saved in the following format: FamilyNameDatePresentationReference. 
    Your presentation reference can be found in the online programme planner here.

AT THE CONGRESS

-   Upon arrival at the Congress venue, please check in at the Registration Desk and collect your name badge.
-   Master Video presenters are asked to check-in at the Speaker Prep Room (Rooms 1.71-1.74) at least 2 hours before
    the session start time to ensure that everything is correct with their presentation.  Please bring a copy of your
    presentation as a back up on a flash drive.
-   Please bring all appropriate adaptors along (MACS: Thunderbolt to VGA converter or mini display port).  
-   As the session will be streamed live, rigorous time keeping will be enforced.

SESSION ROOM SETUP

-   Each session room equipped with a projector and screen, you will be able to control your presentation from the
    podium.

-   Please arrive at your session 15 minutes prior to the published start time and identify yourself to the host or the
    session chair/moderator.
-   To keep to our tight schedule, please keep to the timings in the programme, which includes time for
    questions/discussions. 
-   During your presentation you should select your vocabulary to address as wide an audience as possible and not use
    unfamiliar abbreviations or expressions.
-   Please note that the official congress language is English and all presentations should be given in English.

USE OF IHPBA SCIENTIFIC PROGRAMME CONTENT

Please be aware that the information and materials displayed and/or presented at all session of this congress are the property of IHPBA 2024 and/or the presenter and cannot be photographed, copied, photocopied, transformed to electronic format, reproduced or distributed without the written permission of IHPBA 2024 and/or the presenter.

IHPBA 2024 reserves the one-time copyright for publication of materials provided for inclusion in the proceedings for the congress, which includes audio visual recordings containing presentation materials such as PowerPoint slides.  Presenters are encouraged to include copyright notices as appropriate on all materials submitted and presented at IHPBA 2024.

Presenters should ensure that their contributions contain no matter that is defamatory or is otherwise unlawful or invades individual privacy or infringes on any proprietary rights or statutory copyright.  The presenter agrees that they have received any third party permissions for materials submitted and presented.  IHPBA 2024 and its agents and representatives take no responsibility should the matter presented or provided for publication be determined to defame, libel or slander and individual or organisation, violate the confidentiality of any individual or organisation, or infringe on another’s copyright.

In the event that attendees record and/or stream audio and video, IHPBA 2024 and its agents are not responsible for such capture or for any subsequent use or post of such capture.

For further assistance, please contact: ihpba2024.scientific@ihpba.org.